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Executive Director, Associated Artists of Pittsburgh (309 views)

Pittsburgh, Pennsylvania
June 30, 2017

Associated Artists of Pittsburgh

Position Title: Executive Director

The Associated Artists of Pittsburgh (AAP) is the oldest, continuously-exhibiting, visual arts organization in the country. Founded in 1910, AAP has spent over 100 years as a driving force in Pittsburgh’s dynamic cultural life. Its mission today, as then, is to provide a vital and challenging environment for artists to exhibit new work in the widest possible range of media.

Governed by a volunteer Board of Directors, AAP serves over 550 members who are selected through a semi-annual open call jury process. The highlight of AAP’s calendar is the Annual Exhibition, which is typically held at one of the regional museums, including the Carnegie Museum of Art.  The only continuous annual juried show in the region, the AAP Annual has been host to many renowned artists including Mary Cassatt, Edward Hopper, Philip Pearlstein, Balcomb Green and Andy Warhol.

AAP continues to reflect the Pittsburgh area’s rich heritage and character.  Members make up the core of the region’s visual arts community: they are full -time artists, educators and university professors and staff from many non-profit arts organizations, galleries and museums.

In addition to providing exhibition and mentoring opportunities for its artist members, AAP is proud to offer an educational outreach program for Allegheny County children. The hands-on program allows students to work with professional artists in their studios, to learn new methods of producing art while sharing ideas with their AAP teaching artists.


The Executive Director is the key management leader of Associated Artists of Pittsburgh (AAP). The Executive Director is responsible for overseeing the administration, programs, strategic plan and evaluation of the organization. Other key duties include fundraising, marketing, and community outreach. The position reports directly to the Board of Directors. There is a part-time office manager supervised by the executive director and a contract bookkeeper.  Other contract staff may be engaged from time to time.


1) Board Governance:

  • Works with the Board in order to fulfill the organization’s mission.
  • Responsible for leading AAP in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

2) Financial Performance and Viability:

  • Develops resources sufficient to ensure the financial well-being of the organization including fundraising from foundations, corporations, individuals, members; and managing the assets of the restricted endowment funds.
  • Responsible for the fiscal integrity of AAP, including submission to the Board of a proposed annual budget and monthly financial statements, cash flow reports, and financial dashboards which accurately reflect and communicate the financial condition of the organization.
  • Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.

3) Organization Mission, Strategy and Evaluation:

  • Works with Board and staff members to ensure that the mission is fulfilled through programs, strategic planning and community outreach. Responsible for implementation of AAP’s programs that carry out the organization’s mission.
  • Responsible for strategic planning to ensure that AAP can successfully fulfill its mission into the future.
  • Responsible for the enhancement of AAP’s image by being active and visible in the community and by working closely with other professional, civic and private organizations.

4) Organization Operations.

  • Oversees and implements suitable resources to ensure that the operations of the organization are appropriate.
  • Responsible for effective administration of AAP operations.
  • Responsible for the hiring and retention of competent, qualified staff.
  • Responsible for signing all notes, agreements, and other instruments made and entered into and on behalf of the organization.

Professional Qualifications:

Candidates must present evidence of:

  • A bachelor’s degree or comparable combination of education and experience
  • Transparent and high integrity leadership
  • Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting
  • Knowledge of the visual arts field, including exhibition planning and management
  • Strong organizational abilities including planning, delegating, program development and task facilitation
  • Ability to convey a vision of AAP’s strategic future to staff, board, volunteers, donors and members
  • Knowledge of fundraising strategies and donor relations unique to nonprofit sector
  • Knowledge of marketing and communications strategies including digital marketing
  • Working knowledge of nonprofit legal and financial requirements
  • Skills to collaborate with and motivate board members and other volunteers
  • Strong written and oral communication skills
  • Ability to interface and engage diverse volunteer and donor groups
  • Demonstrated ability to oversee and collaborate with staff
  • Strong public speaking skills
  • Proficiency in Microsoft Office or similar software
  • A valid driver’s license

Actual Job Responsibilities:

  • Planning and operation of annual budget, cash flow management and reports, and supervision of the annual audit.
  • Organize and coordinate a range of exhibitions throughout the year.
  • Manage an annual fundraising event.
  • Establish employment and administrative policies and procedures for all functions and for the day-to-day operation of the nonprofit.
  • Serve as AAP’s primary spokesperson to the organization’s constituents, the media and the general public.
  • Establish and maintain relationships with various organizations throughout the state and utilize those relationships to strategically enhance AAP’s mission.
  • Report to and work closely with the board of directors to seek their involvement in policy decisions, fundraising, and to increase the overall visibility of AAP.
  • Supervise and collaborate with organization’s staff and contractors.
  • Conduct strategic planning, implementation and evaluation.
  • Oversee AAP board and committee meetings.
  • Oversee marketing and other communications efforts.
  • Ensure that appropriate human resources policies and procedures are in effect.
  • Review and approve contracts for services.
  • Assist in the training, development and recruitment of the board of directors.
  • Other duties as assigned by the Board of Directors.

Salary and benefits commensurate with experience and other qualifications.

Associated Artists of Pittsburgh is an Equal Opportunity Employer