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Administrative Assistant, Snow City Arts (42 views)

Chicago, Illinois
February 6, 2017

Snow City Arts is seeking an Administrative Assistant. The Administrative Assistant reports to the Program Director and manages a full portfolio across a wide variety of responsibilities in support of the successful operations of SCA’s programs. The ideal candidate should be able to work both independently and as part of a cohesive team. Key skill sets include: ability to work at a fast-pace; excellent attention to detail; capacity to build multiple, individualized internal and external relationships; aptitude in working closely with people from various artistic and administrative backgrounds; excellent verbal and written communication skills; the ability to manage projects from conception through completion and evaluation; demonstrated capability to prioritize and solve problems.

Program Support

  • Program Management: Produce monthly data reports; schedule one-on-one tours with artists in partner hospitals; facilitate other requests as needed
  • Human Resources: Manage Payroll for hourly employees and submit to accountant; update artist staffing schedules; assist with orientation for new staff
  • Supply Requests: Gain approval for, order, and manage the timely delivery/pick-up of artistic supplies and equipment across hospital campuses; support financial tracking and coding of supply purchases and accounts; occasionally move artwork and equipment weighing up to 50 pounds for various curricular and events needs
  • Releases: Manage the collection of student releases and maintain filing systems
  • Academic Initiatives: Spearhead the production of school reports and support SCA’s academic advocacy for its students
  • Board: Support the staff interactions with the Governing Board, Auxiliary Board, and Board Committees
  • Continuing Education: In collaboration with the Program Director, spearhead the administration of opportunities for continued education of SCA alumni
  • Miscellaneous: Manage administrative tasks to ensure smooth operation of the organization

Key Qualifications for the position include:

  • Strong interest in non-profit administration and arts education practices and procedures
  • Ability to develop and manage systems
  • Exceptional computer skills
  • Some evening and weekend work is required
  • Bachelor’s degree preferred

For more information, please visit: http://www.snowcityarts.org/